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An analysis of passengers’ ride needs of urban rail transit services: application of quality function deployment

Abstract

This study aims to suggest using the interpretation type of deployment of quality function deployment (QFD) as a methodology to understand the passengers’ needs when they situate in the train cars of urban rail, using the East Rail Line (ERL) in Hong Kong as a case study. The result shows that behaved environment and safe stand are the two most important ride needs demanded by the everyday ordinary passengers of the rail line. In addition to this, the members of the study team reflected that the deployment process has greatly helped them on acquiring a thorough understanding of the passengers’ needs, which is very essential for deriving innovative solutions. Besides the rail company could make use of the case study for improving its train ride quality, the suggested methodology is applicable to understand the passengers’ ride needs of other kinds of public transport as well as the recipient needs of those public services that are of similar nature.

Introduction

Train ride quality of urban rail transit services has received increasing attention from passengers [1, 2]. Over the years, rail companies have put considerable efforts on providing safe and comfortable train ride. On the one hand, they have implemented safety measures and set out regulations to prevent accidents from happening as well as drawn up guidelines and established procedures for handling accidents once happened. On the other hand, they have markedly improved the physical conditions of the internal environment of the train cars, such as temperature, humidity, air conditioning, and ventilation, and reduced the disturbance arisen from vibration and noise during the train in motion [3]. However, the advancement of the society has expanded the scope of train ride quality beyond public safety and physical body comfort. Passengers have shown a growing concern about the situations and their surroundings when they ride on the train. The concern is not only the invisible and intangible surroundings, such as those relating to public hygiene and human health, but also the visible and tangible surroundings that might potentially hurt them or affect their feeling of comfortability. To provide transit services of good quality in modern cities, rail companies have to find ways to address the current kinds of needs demanded by the passengers.

For a convenient and efficient ride at an inexpensive price, most people could accept a quite high degree of crowdedness of mass transit rail. The findings of a survey about the urban public transport of Bucharest in Romania show that almost 60% of the respondents admitted the subway was crowded but they could accept [4]. However, the point is many urban rail lines are no more simply crowded. In the last two decades, the huge explosion of population and massive influx of visitors have tremendously increased the use of mass rail transit in many cities. Although rail companies have kept on monitoring the extent of crowdedness [5] and ways for dealing with overcrowding [6] and avoiding accidents from happening because of congestion [7] have been suggested, the problem of customer dissatisfaction remains. One of the reasons is that the changed nature of crowdedness has not yet been fully addressed. The current crowdedness is not simply a rising number of people but also suitcases and packages, and the rising number of people is not only the local and ordinary riders but also the visitors, babies, children, elderly, physically disabled, and many other kinds of passengers as well. The quantity of objects and the variety of passenger groups have collectively made the inside environment of the train cars growingly chaotic. Pressure has built up for all passengers.

Literature shows that there are many studies on the topic of customer satisfaction of urban transit services. Some measured the performance, such as the studies on comparing the transport service attributes of public bus of two cities in Africa [8], analysing the performance of the railway transit services of Algiers [9], assessing the intra-urban bus services of Enugu [10], and conducting passenger surveys to evaluate the Lithuanian railways [11]. Some identified the satisfaction gap. An example is the study on comparing bus rapid transit with the conventional bus and metro services in Guangzhou [12]. Some pointed out the important factors or the determinants, such as the study on identifying the key service factors offered by rail operators in Northern Italy [13] and the study on investigating the changes of attribute importance of traveller satisfaction of different segments over time and the inter-segment geographical variation of overall satisfaction [14]. Still, there are some focused on developing models and devising formulas, such as the studies of [15,16,17]. The results and the outputs of these studies have greatly contributed to increasing the theoretical knowledge of the domain as well as offering service providers the directions to explore. However, with the growing awareness of the importance of customer satisfaction at point of service to overall customer satisfaction, urban transit service providers are in need of practical methods to solve situational problems for and add functional values to passengers at their servicing sites. This aspect of research has recently started, such as the studies on investigating the sitting in the seats and the in-cabin activities for finding out the needs of the passengers of high-speed rail in China [18, 19]. However, it is only at the initial stage; methods and case studies in literature are very limited.

Quality function deployment (QFD), put forward by Mizuno and Akao in the mid-1960s in Japan, originally aimed at assisting the manufacturers on assuring product quality from design all the way down to production. Besides providing a system and operation guidelines, QFD also suggests a set of tools and methods used to collect raw data about what customers demand, which are usually abstract, inexact, and incomplete in nature, and process them into operable data. Firmly adhering to customer orientation, QFD puts great emphasis on first understanding the customers’ needs, from the perspective of customers, before applying professional knowledge to formulate solutions. Over the years, organizations of different industries have put QFD into their business and management for a variety of purposes. Among the applications, the use of the interpretation type of deployment to understand the customers’ needs is one of the major kinds. In addition to the quantitative results, an important benefit organizations would obtain from exercising QFD is innovation. The interpretation the team members made in the deployment process would engage them in understanding what customers truly require and exploring what customers potentially require. The understanding would greatly help the team on coming up with new ideas for deriving solutions [20].

The aim of this paper is to suggest using the interpretation type of deployment of QFD as a methodology to understand the needs of the passengers when they situate in the train cars of urban rail, using the East Rail Line (ERL) in Hong Kong as a case study. Collectively speaking, the contributions of this paper to literature are fourfold. First, studying the passengers’ situational problems and needs at servicing sites offers providers of urban rail transit services a new perspective for improving customer satisfaction. Second, the methodology formulated in accordance with the general operation of the interpretation type of deployment of QFD provides an effective approach for understanding passengers’ needs. Third, the ERL case study gives details on how the process of understanding operates, which is fundamental and important to deriving innovative solutions. Last but not least, the suggested methodology together with the result obtained from the ERL case study would be a useful piece of reference for raising the ride quality of urban rail.

This paper consists of six sections. The “Introduction” section introduces the rationale and gives the aim of the paper. The “Literature review of quality function deployment” section is a literature review of QFD, making a focus on its basic principles, industrial applications, and how it deals with the fuzzy front end, with the purpose of building a theoretical and practical foundation for the suggested methodology. The “Suggested methodology” section presents the framework of the suggested methodology, and the “Case study” section shares an application of the methodology, that is, the case study of the ERL. The “Discussion” section discusses the follow-up for the case study and further studies for improving train ride quality. The “Conclusions” section is the conclusions. In this last section, the key points, applications of the methodology, and contributions of the study are summarized.

Literature review of quality function deployment

QFD is a comprehensive quality assurance system as well as a disciplined approach for the implementation of total quality management (TQM). Quality assurance, represented by Ishikawa as a type of promise or contact with consumers regarding quality [21], is the central theme of company-wide quality control (CWQC), the Japanese-style total quality control, and QFD is the “operational definition” of CWQC, described by Sullivan [22]. QFD was developed at the time the major industries of Japan were in need of a system to assure quality throughout the flow from design to production to increase their competitiveness [23]. Akao, the founder of QFD, explained the fundamental aim of QFD is to clarify and to solve all major issues of quality assurance in product development, and establishing control points prior to production start-up is the central idea of QFD for assuring product quality [24]. As the deployment technique for assuring product quality is equally applicable to managing business process, QFD uses the same approach to facilitate the operation of hoshin kanri, a participative kind of management method developed in Japan in the early 1970s [25]. Organizations could use QFD as a methodology for setting policy at the management level and deploying the policy to the operation level for execution. QFD serves as a vehicle for TQM implementation by means of providing a quality-driven approach for making business planning as well as a customer-oriented approach for doing product and service development, with both of them effectively involve the participation of organization members.

Two kinds of deployment

There are two kinds of deployment in QFD: (1) interpretation and (2) conversion. As early as in the early to mid-1960s, Japanese manufacturers had already made use of quality charts, which were first used in Kobe Shipyard, to help convert the qualities demanded by buyers into corresponding parameters to assure the make and the production quality of their products [26]. Some early QFD cases of the automotive industry revealed the use of quality charts to conduct the conversion kind of deployment for managing quality. For example, Toyoda Gosei applied QFD charts in formulating the assurance network for managing the quality of rubber and plastic parts [27] and Hino Motors used the charts to link design quality to production methods and final assembly for cost control [28]. The conversion kind of deployment greatly helps translate items of one aspect, for instance, the given requirements, into items of another aspect, such as the features, the parts, and the processes, which would collectively contribute to meeting the given requirements. However, it does not help find out the items at the origin, that is, the needs of the customers with the product. The formulation of the interpretation kind of deployment has overcome this limitation. This added deployment is a process starting from collecting the voice of the customer (VOC) from various sources, extracting need items from the collected VOC, organizing the need items into needs, and finally identifying the important needs—the control points for assuring the design quality. Upon completing the interpretation kind of deployment, the team could use the conversion kind of deployment to continue to assure the make and the production quality. The two kinds of deployment of QFD enable manufacturers to identify control points at every stage of manufacture to implement quality assurance.

Industrial applications

QFD has been widely applied in two major areas of business management: (1) hoshin kanri, or policy management, and (2) product and service development. For the first area of hoshin kanri, including both policy planning and policy deployment, QFD provides a visible link starting from the capture of VOC in the very early hoshin generation process down to the development of breakthroughs for achieving the hoshin objectives and effectively facilitates communication between departments [29, 30]. For the second area of product and service development, many applications just made use of certain subsystems and/or components, instead of the full system, of QFD. Because of this, applications are of great variety. Some used QFD simply to understand the customers’ needs. For example, a laboratory of NASA used QFD to gather the requirements and analyse the diverse needs of the internal customers to design a subsystem programme [31]. Some used QFD to identify quality characteristics, or design parameters, and/or to define technical requirements, such as the case shared by a hotel in Ibadan used QFD and Pareto analysis to identify the “vital few” items to optimize resources for improving its services [32]. Some focused on defining the product and service features with QFD, such as the studies of mountain bike [33] and pruning shears [34]. There are some studies, of course, aimed at using QFD to design actual products. An example is the study on designing a device for holding an endotracheal tube of the patient in a more secure manner during anaesthesia [35].

QFD is not new to the passenger transportation industry. Here are some applications. An airline used a modified QFD to understand the customers’ needs with respect to flight attendants, in-flight products, and cabin environment in the design of a new service for its intercontinental business class [36]. In a study rectifying the problems found in the launching phase of a smartcard for paying riding fare of public transportation, the team used QFD to translate the VOC into the technical specifications to improve the electronic system [37]. In Sapporo, there is a case on using the house of quality to make suggestion for improving the road maintenance service in winter. The team first conducted an evaluation by identifying the road users’ dissatisfaction items and then deployed the dissatisfaction items into the technical aspects of the service to formulate advice [38]. Recently, the passenger transportation industry has applied QFD to handling the voice of multiple customers. For example, in a study on suggesting an airport in Japan on how to ensure the generality and sustainability of quality implementation, the team formulated a multilayered QFD model to deal with the conflicting requirements of the airline companies and the passengers [39]. A study conducted for highway bus services took similar approach. The team used fuzzy QFD to integrate the views of the service provider and the customers to devise quality improvement strategies [40]. Although the areas of application of the studies were diversified, they carried the same aim of improving quality and they all started with customers.

Dealing with the fuzzy front end

VOC is a raw form of data that would inform the supplier about the needs of the customers. From the QFD point of view, VOC is the basis for partnership, both within the supplier and between the supplier and the customers [41]. To be a responsible and professional supplier, it is necessary to take active role in capturing and deploying the VOC all the way down to staff actions [42]. However, VOC is elusive in nature and seldom explicit. In order to collect VOC as complete as possible, multiple collection methods are required [43]. The set of collection methods used depends on the nature of the subject that is understudied. In an electric wheelchair project, the design team collected VOC by arranging focus groups to meet the current users as well as conducting activity analysis with the situations in which electric wheelchair was used [44]. However, in a development project of a phone service company, the team used a variety of methods to collect the VOC, including diary method, group interview, critical incident, and problem detection, to collect the “Whats” for QFD as a huge customer group and diversified needs were involved [45].

Gemba visiting is a method commonly used to collect VOC in QFD. “Gemba” is a Japanese word meaning “real place”, a place where real actions are to be taken. Imai contended that gemba is the site of all improvements and the source of all information for adding customer-satisfying value [46]. Since many customers’ needs are often unvoiced, “going to the gemba” therefore could help a supplier understand how and under what circumstances its product or service was being used [47]. In general, gemba visits provide two major kinds of information for improving product and service design. First, gemba analysis could help identify the potential failure modes and root causes in designing products and services, which often missed in conventional problem analysis [48]. Second, gemba visits could assist suppliers on discovering customers’ latent and unspoken demands so that the product or service to be developed could surpass their basic requirements [49, 50]. Many applications have reported using gemba visiting to collect information about the customers’ needs. A cement manufacturer in New Mexico improved their technical support services by paying visits to their key customers to document their cement use and concrete production processes [51]. A home utensil company adopted the gemba technique and used it to encounter consumers in different situations to help the development of more innovative concepts [52]. In the project on designing a dinosaur robot for a theme park, the engineers visited a petting zoo to observe how children interact with live animals [53]. A phone manufacturer conducted gemba visits in the metropolitan areas of Tokyo to capture the basic and latent needs of cellular phone users [54]. To improve customer satisfaction with bagel sales in the airports of the USA, the team discovered from gemba visits that customers wanted toasted bagels but had never offered before [55]. For the project on understanding how consumers identify with the brand of a beer, the team members went to supermarkets to observe how people buy beer and went to pubs to see how people drink beer [56, 57].

Interacting with customers is another method frequently used to collect VOC in QFD, which is usually conducted in the form of focus group or individual meeting. The common approach of this method is to ask customers to give comments for the existing product or the service and/or their expectations with the product or the service. An example is an improvement project of a distributor of convenience food to retail outlets. The team invited the key players and customers to come to a meeting to discuss and to identify the main problems within the existing supply process [58]. Another example is a project on making a service plan of a regional acute-care hospital in Singapore. The team asked the patients to give their expectations with health providers [59]. Although in most cases the responses are audio-recorded, some teams would like to interact with customers in a more natural way. They simply dialogue with customers and listen to their stories. In a project on boosting morale, the team invited the employees to come to a lunch meeting to let them voice out their difficulties and feelings [60]. Another example is a project on using QFD in designing maternity party dresses. In an afternoon tea meeting, pregnant women and mothers-to-be shared their stories on attending banquets with their “big bellies” [61].

The processing of the collected VOC starts from extraction, that is, to bring out the embedded meanings from the voice and to turn the embedded meanings into items informing the needs. For example, in a surgery satisfaction survey, the requirements of “good appearance” and “small wound” were extracted from the voice of “want unnoticeable scar” and “want to wear bikini”, respectively [62]. Similarly, in the development of a finger vein authentication device, the requirements of “pleasant to touch” and “appropriate size for a hand” were extracted from the voice of “pleasant to use” [63]. Interpretation usually operates with a two-time extraction. Besides, it is easier to decompose a statement and reword a phrase; the in-between pause helps enrich the contents of the deployment. Interpretation not only to be made to verbal expressions, but also to images, such as photos and videos, as well. Referring back to the maternity party dress project, the team searched photos from the web and extracted possible embarrassing situations pregnant women would like to avoid at party time [64]. Similarly, in the project on finding out the passengers’ needs of the seat of high-speed rail in China, the team members extracted need items from the photos they took on the train [18].

The next step is to group the need items into needs. Affinity diagramming, a bottom-up clustering technique, is often used for this process. Affinity diagram has its origin in the KJ Method® developed by Jiro Kawakita, a Japanese anthropologist, for establishing an orderly system from chaotic information. This technique provides an approach for grouping items that are naturally related and helps identify one concept generic enough to tie the group [65]. It is highly effective for bringing the picture of a matter clearly into view and is a creative process that could break through preconceived notions about the situation. An example of using affinity diagramming in QFD application is the development of an online travel agency website. The team used this technique to put the needs collected from interviewing the participants of web design courses into customer requirements [66].

The identification of important needs is to put the needs into a survey for customers to indicate how important the needs to them. Traditionally, the indication is by rating or by ranking. However, the ordinal numbers collected in such ways could hardly produce valid mathematical meanings. Among the methods suggested for solving this problem, analytic hierarchy process (AHP), a decision-making model formulated by Saaty [67, 68], is one that has been widely used in QFD. There are two reasons. First, AHP asks respondents to give judgement by making pairwise comparison so that the received responses on the importance of the given needs would be actual and more exact. Second, AHP uses ratio numbers to present priorities. As ratio numbers are mathematically operative, subsequent deployment of the priorities therefore is feasible as the priorities could be transferred from one matrix to another matrix with high accuracy [69,70,71]. An example of using AHP in QFD is a project of an insurance company on finding out the priorities of need attributes of various customer segments and the management of [72].

Suggested methodology

Formulated in accordance with the general operation of the interpretation type of deployment of QFD, Fig. 1 displays the framework of the suggested methodology for understanding the needs of the passengers when they situate in the train cars of urban rail.

Fig. 1
figure1

The suggested methodology

Case study

The suggested methodology was put into application, using the ERL in Hong Kong as a case study. ERL is one of the rail lines of the Mass Transit Railway (MTR) in Hong Kong. The line starts in the city of Kowloon, flows through the greater part of New Territories, and terminates at two border-crossing points, Lo Wu and Lok Ma Chau. Figure 2 displays the route map of the ERL. Since the mid-2000s, the rapid development of residential and commercial complexes in the New Territories together with the massive influx of visitors from the Mainland has made the ERL very busy. From 2008 to 2017, only the cross-boundary service of the MTR had already increased 20%, from 1,205,448 thousands in 2008 to 1,637,898 thousands in 2017 [73], not to say the increase of the domestic service of the ERL in these 10 years. Besides being densely crowded with people, the huge quantity of carryings the passengers brought along with them has made the train cars increasingly disordered.

Fig. 2
figure2

Route map of the East Rail Line in Hong Kong

The objectives of the study are to understand the problems faced by and to find out the important needs demanded by the everyday ordinary passengers of the ERL when they ride on the train. Figure 3 exhibits the key characteristics of the target passenger group. The study team consisted of four members, with three of them the authors of this paper.

Fig. 3
figure3

Target passenger group of the study

Collect VOC and interpret the collected VOC

The team employed two methods to collect the VOC: (1) gemba visiting and (2) dialoguing with customers. The first method is to collect non-verbal voice, something the passengers would only vaguely talk about or find difficult to describe. The second method is to collect passengers’ opinions, listen to their stories, and gather the voice that is missed out in gemba visits. Each of these two methods has its own advantages, and at the same time, they supplement the limitations of each other. The combined use of gemba visiting and dialoguing with customers has helped the team gather a rich set of data.

Gemba visiting

Before conducting gemba visits, the team members held meetings to discuss what they intended to observe. They used a table to plan the visits. On the table, they drew several columns and put contextual factors, such as weather, day of the week, time of the day, and station, as the headings. Under each heading, they put down the corresponding items, for example, cloudy and thunderstorm for weather, and Lo Wu and Lok Ma Chau for station. The gemba planning table helped the team members in three aspects. First, the display of items facilitated their discussion and selection of scenes for gemba. Second, they could easily use the table to review any scene they had missed and any scene they needed to revisit. Third, the table provided an overall picture of their action plan. The team members could easily adjust their visits, in particular when they added new factors and/or new items. Table 1 exhibits an excerpt of the gemba planning table of the study.

Table 1 Excerpt of the gemba planning table

Two team members were responsible for this activity, with each conducted the assigned gemba visits according to his/her own schedule. In each ride, the team member walked through the train cars to observe the situations the target passengers were facing as well as the physical environment surrounding them, making a focus on the contexts and the settings. When the team member found something that would help understand the target passengers’ problems and their needs, he/she would take a photo of it with his/her mobile phone. The purpose of photo taking is to mark down what was observed. It is not to capture passengers’ act and conduct. If the train car at that time was very crowded or the circumstance was not appropriate for photo taking, the team member jot down notes after he/she had left the train. Team members held meetings to review the taken photos and to discuss further actions. Gemba visiting stopped when the team found most of the collected scenes start to repeat. In total, the team obtained more than 60 photos from 17 gemba visits.

The team members made use of a VOC table to help them on interpreting the collected visual voice. First, they went through the photos one by one to extract scenes. When they have located a scene, they drew a circle round the scene and gave it a description. Figure 4 shows how to make scene extraction. The team members did the interpretation together to extract the embedded meanings from each scene by referring to the description of the scene and taking the perspective of the everyday ordinary passengers. As interpretation could hardly be comprehensive and to the point in one single step, the team members therefore used two-step extraction to assist them on digging out the meanings and turning them into need items. In the interpretation process, the team members reviewed what they had done from time to time and added in missing and potential items whenever they found. Table 2 is the interpretation made for the scenes exhibited in Fig. 4. Interpretation stopped when many need items were repeating. The team members derived 76 need items from the scenes extracted from 33 photos.

Fig. 4
figure4

Example of scene extraction

Table 2 Example of making interpretation for non-verbal voice

Dialoguing with customers

Upon completing processing the VOC collected from gemba visits, the team members started to interact with target passengers to make a further collection of VOC. Each time, one team member met one person and the format of the meeting was a dialogue. Instead of asking answers for certain pre-set questions, the team member invited the person to share his/her stories. The stories could be some good or some bad experience with rides on the ERL. Besides, the team member also asked the person if he/she found any problem with staying in the train cars and to give his/her opinions. During the dialogue, if the team member found something not well explained, he/she would ask the person to give a fuller description of the situation or an illustration if required. To keep the atmosphere informal, the conversation was neither audio nor video recorded. The team member wrote down notes on what the person told him/her after the meeting.

Same as gemba visiting, the team held meetings to review the expressions they had collected and make plan for further actions. The activity of dialoguing stopped when the team found most of the collected expressions start to repeat. In total, the team had met three males and seven females, who were in the age of 21 to 40. All ten of them took the ERL to go to work or go to school at least eight times a week.

Similar to processing the non-verbal voice, the team members did the interpretation together and made use of a VOC table to help them interpret the collected verbal voice. They went through the collected expressions one by one. When they found compound expressions, they broke them down into individual expressions. From the perspective of the everyday ordinary passengers, they used two-step extraction to dig out the embedded meanings. Again, the team members added in missing and potential items when found. Below is a piece of collected expression, and Table 3 exhibits the interpretation made for the expression.

Table 3 Example of interpreting verbal voice

“Compared to other lines, there are always many people and many suitcases on the ERL. The suitcases always block the entrance and make getting in and out of the train difficult. The coach car is so stuffy that it always makes me feel uncomfortable. Besides, I found the ERL is much noisier than the other lines. It is not hard to find undisciplined passengers on the train. I once saw a passenger squeezed into a fully occupied 4-seat bench.”

Interpretation stopped when many need items were repeating. The team members derived 50 need items from the expressions they had collected.

Organize need items into needs

The team members used the method of affinity diagramming to organize the need items they obtained from the two VOC tables. They wrote each need item on a small card. After going through the cards one by one, the team members started grouping the need items. On a large table, they put those having an affinity relationship into a cluster. It is not to categorize but to group the need items from the perspective of the target passengers. On the one hand, they removed the overlapping items. On the other hand, they added in missing and potential items. For each cluster or each group, the team members grouped the need items into subgroups. They had tried several ways to group the need items and put aside those that could hardly fit into any group. After making a final review with the contents of each group, the team members put down a short phrase as precise and as concise as possible to represent the group. The short phrases they put down are the needs. Figure 5 displays two of the six affinity diagrams prepared by the team.

Fig. 5
figure5

Two of the six affinity diagrams of the needs

The team obtained the following list consisting of six needs:

  1. 1.

    Behaved environment

  2. 2.

    Sit comfortably on the seat

  3. 3.

    Safe stand

  4. 4.

    Easy to get on and off

  5. 5.

    Pleasant feeling

  6. 6.

    Place for putting down my carrying items

Before proceeding further, a team member met a station officer of MTR, who has served the company for almost 20 years, to seek his opinions. In the meeting, the team member asked the officer if he found any need obviously missed from the list. The officer fed back to the team that the six needs were sensible and representable.

Prioritize the needs

The next step of the study was to find out the importance of the six needs. According to the operation of AHP, this step is divided into two substeps: (1) collect responses in the form of pairwise comparison and (2) input the collected response into software to generate results.

The team members conducted a survey to find out the degrees of importance of the six needs. They prepared a questionnaire displaying the 6 needs in 15 pairs (Fig. 6). For each pair of needs, the respondent was asked to indicate which need of the two given needs was more important to him/her and how much was the importance. The questionnaire enclosed a sheet of definitions explaining the six needs.

Fig. 6
figure6

Questionnaire put in the form of pairwise comparison

The team members invited 36 persons to do the questionnaire. Upon confirming the person was a target passenger of the study, the team member explained to him/her the purpose of the survey, the definitions of the needs, and how to do pairwise comparison. The respondent did the questionnaire in the meeting with the team member and returned the completed questionnaire to the team member together with his/her contact details.

The team members used the software of ExpertChoice® to process the collected responses. For each completed questionnaire, the consistency ratio of the responses would reflect if the respondent was clear about his/her opinion on the relative importance of the needs. If the consistency ratio was greater than 0.1, the questionnaire was returned to the respondent to ask to recheck his/her responses. Out of the 16 questionnaires returned to respondents for recheck, there were 6 copies of which the consistency ratios were still greater than 0.1. Due to the respondent either was not skilful at doing pairwise comparison or was not sure about the importance of the needs, these six copies were discarded. The survey ended up with receiving 30 sets of valid responses.

The importance of the six needs of each set of responses was first calculated, and subsequently, the individual results were synthesized into an aggregate result. Figure 7 is the result of one set of individual responses, and Fig. 8 displays the overall importance of the six needs.

Fig. 7
figure7

Importance of the needs of one set of individual responses

Fig. 8
figure8

Overall importance of the six needs

The result shows that “safe stand” (26%) and “behaved environment” (22%) are two needs the everyday ordinary passengers found most important when they ride on the train of the ERL. These two needs accounted for 48% of the total importance of the six needs.

Implications

To make a successful improvement in ride quality, providers of urban rail transit services need to acquire a thorough understanding of the passengers’ situational needs in the train cars before taking any action. Besides, the needs would vary from passenger group to passenger group and differ from situation to situation, but also many implicit needs would only be found and potential needs would be discovered through exploration. Therefore, a comprehensive understanding of what the target passengers demanded could hardly be acquired if directly adopting the needs reported by other studies or simply summarizing the ideas thrown out in a brainstorming session. A detailed need exploration is required.

To QFD, VOC collection is not simply a task but an opportunity for the team members to understand the needs via interacting with the target passengers in person and experiencing the real situations themselves. Although the close-encountering kind of collection methods, such as gemba visiting and dialoguing with customers, might take team members more time and efforts, what they would obtain at the end of the process is far more than a set of data. The “feel” they obtained from talking to those who use the service and experiencing the problems in real situations would help them understand the demanded needs to a much deeper and broader extent. As a team member of the ERL case shared, “I now could feel how unsafe it could be for riding on the moving train during the business hours after I have conducted the gemba visits.” To facilitate the understanding of problems and needs as well as project execution, in accordance with the nature of the study, the team has to employ some other supplementary methods as well. For example, mounted video recording would be useful for understanding a particular action or response and free web forum is a way for welcoming voices of all kinds.

The interpretation type of deployment of QFD plays two roles in devising solution. First, interpretation helps the team members grasp a clearer meaning and obtain a more complete description of each of the needs in demand. For example, for the need of “safe stand” of the ERL case study, the constituents of the need tell the team that the target passengers do not feel safe standing in the cars because there are many things surrounding them instead of simply the vibration of the train. Second, the process inspires the team members on coming up with new ideas about the needs as well as the ways for meeting the needs when they make interpretation together. The more comprehensive the interpretation, the more items would be carried forward to the subsequent conversion deployments and the more ideas for meeting the needs would be generated. The team thus becomes more able to produce quality solutions. Furthermore, rather than taking piecemeal approach and making remedial responses, a fuller consideration into the possible aspects, such as the settings and the facilities, the seats and the floor, and the policies and the arrangements, would help formulate effective improvement plans. Let us take the need of “behaved environment” of the ERL case study as an example. To achieve a balance between freedom and control in public spaces, it is necessary to first identify the behaviour to be ethically controlled by passengers themselves or strategically controlled by the service provider [74]. After identification, the rail company could deploy both kinds of behaviours into respective issues for devising solutions. For the former, the solutions could be some campaigns and promotion. For the latter, they could be some innovative designs for “controlling” certain behaviours, something for preventing kids from circling round the handrails or those sitting on the bench from extending their legs into the aisle.

The understanding of passengers’ needs is important to seeking ways for meeting the needs. Only after the team members have acquired a thorough understanding of the needs and the list of explored needs they drawn up is comprehensive could the importance about the needs obtained from the survey be usable and useful for the service provider to make effective improvement.

Discussion

Safe stand and behaved environment only are the results obtained by the case study. To inform the rail company of the ride needs demanded by the passengers of the ERL, follow-up for increasing the validity is required. To improve the train ride quality, then, further studies will be required.

For the ERL case

There are three suggestions for increasing the validity of the obtained result. First, conduct surveys of greater scale. Second, use some more methods, such as complaint analysis and layout analysis, to collect more VOC from different sources. Besides reducing the chance of certain needs from missing, the team members could gain more inspirations from the process. Third, let more teams interpret the same set of VOC to reduce the bias the team members put into the interpretation.

For improving train ride quality

The methodology only has suggested how to understand the passengers’ ride needs, and the case study has explored only those of the everyday ordinary passengers. To improve train ride quality, it is necessary to conduct further studies on (1) understanding the ride needs of other passenger groups and (2) extending the methodology to help formulate solutions.

Understand the needs of other passenger groups

With regard to the nature of the case study, we could broadly divide the passengers into three groups: (1) everyday ordinary passengers, (2) visitors, and (3) those who required special care (elderly, disabled, pregnant, physically hurt, those accompanying with wheel-chaired persons and carrying baby strollers). Some characteristics are exclusive for a particular group, and some characteristics would share between two or even all three groups, so do their needs. Figure 9 displays the relationships of the needs of the groups.

Fig. 9
figure9

Relationship of the needs of different passenger groups

The case study only has explored the needs of the everyday ordinary passengers. It is necessary to find out the needs of the other two passenger groups as well. Although many needs would be the same, some needs are group specific. One may argue why not putting all groups in one single study so that the team could find out the needs of the three passenger groups all at one time. However, it is better to carry out individual studies as there is a chance the important needs identified are only applicable to one or two passenger groups rather than to all passenger groups. Upon completing the individual studies, an investigation on the inter-relationships among the important needs of the three passenger groups is required in order to obtain a full picture of the passengers’ needs. The output could be one whole set of needs but also could be several sets of needs.

Extend the methodology to help formulate solutions

The methodology only has suggested how to understand the passengers’ ride needs. It is necessary to extend it to help formulate solutions as well. One of the ways is to continue with the conversion type of deployment upon completing the interpretation type of deployment. For example, if “behaved environment” is an important need to all customer groups, then the team could refer back to its affinity diagrams to convert the need items into quality element items. Using the technique of affinity diagramming again, the team would obtain quality elements by grouping the quality element items. Figure 10 shows the concept of making the conversion.

Fig. 10
figure10

Concept of converting need items into quality element items

Upon identifying the important quality elements by means of prioritization, engineers and designers will know better how to satisfy the need.

Conclusions

This study contributes to the literature on providing a methodology for understanding the passengers’ ride needs of urban rail transit services. Adhering to the basic principles of QFD and the operation of the interpretation type of deployment, the suggested methodology is particularly suitable for exploring the situational needs of passengers. The ERL case study, on the one hand, has explained how the methodology be exercised and, on the other hand, suggested some improvement areas for the rail company. Whilst the important needs that were found would inform the rail company on making decisions and taking actions, the process of exercising the methodology would contribute to sustainability. The exploration, the exchange of views, the inspiration arising from interaction, and the knowledge that was built would help derive innovative solutions for satisfying the passengers’ needs.

The applicability of the methodology could extend to various dimensions and aspects when adaptations and modifications are appropriately made. Here are some of the suggested applications. First, the methodology is highly applicable to understand the passengers’ needs of other servicing sites of urban rail transit, such as the needs when they pass through the lobby or wait for the train at the platform. Second, other kinds of public mass transport could make use of the methodology to understand the ride needs of their passengers. However, due to the kinds of problems and the services and settings of the cabins are different, adjustments would be required. Last but not the least, the practitioners of those public services that are of similar nature to urban rail transit could adopt the approach and the tools of the methodology to understand the situational needs of those they serve.

The methodology this study suggests is only one of the methods for understanding passengers’ ride needs. However, it is a practical method. Together with other techniques and tools, the methodology would help providers of urban rail transit services on achieving quality and attaining sustainability.

Availability of data and materials

The datasets used and/or analysed during the current study are available from the corresponding author on reasonable request.

Abbreviations

AHP:

Analytic hierarchy process

CWQC:

Company-wide quality control

ERL:

East Rail Line

MTR:

Mass Transit Railway

QFD:

Quality function deployment

TQM:

Total quality management

VOC:

Voice of customer

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Acknowledgements

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Funding

The Research Grants Council of Hong Kong Special Administrative Region, China TBRS Project (no. T32-101/15-R), and City University of Hong Kong SRG Project (no. 7004698).

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Authors

Contributions

CCYP provided guidance for the execution of the study and wrote the manuscript. CKS planned the study and played an active role in interpreting the collected VOC. CC took up a major role in collecting and processing the VOC as well as conducting the survey. TKL supervised the study, discussed with the team members at every phase of the study, and offered them advice. All authors read and approved the final manuscript.

Authors’ information

Catherine Chan is a certified QFD Black Belt® and a research fellow of City University of Hong Kong at the time of the study. She won the Akao Scholarship® in 2007 and obtained her PhD in Quality Management from Hong Kong Polytechnic University in 2010.

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Correspondence to Catherine Y. P. Chan.

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Chan, C.Y.P., Chin, K., Chan, C. et al. An analysis of passengers’ ride needs of urban rail transit services: application of quality function deployment. Int J Qual Innov 5, 8 (2019). https://doi.org/10.1186/s40887-019-0033-9

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Keywords

  • Quality function deployment
  • Voice of the customer
  • Passengers’ needs
  • Train ride
  • Urban rail transit services